Hello Barracudas,

The Cherokee Summer Swim Association (CSSA) Board is looking for a new treasurer. If you are interested see below for more details!

They would love to have the position filled by mid January, in time for the meeting with all the summer swim coordinators. Don Vogt, who has been the treasurer the last few years, will help the new treasurer get acclimated.

If you have any questions, please reach out to CSSA President Heather Castle. heather.orth@comcast.net

Thank you and happy holidays to you and your families!

Lara Sparkman
Sarah Williams
Tori Blase
2015 Bradshaw Barracudas swim team coordinators

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CSSA TREASURER JOB DESCRIPTION

The following is a description of the Treasurer’s duties as listed in the By-laws and as performed in actuality. The description is roughly chronological year to year.

• 1. Manage bank account. Current bank is Wells Fargo at the Publix strip mall on Towne Lake and Rose Creek. There are no fees if we keep a minimum balance and get electronic statements.
• 2. File Georgia Non-profit Corporation with the Secretary of State’s website. As the Officer of Record I get an email reminding me to do this. I think the deadline is April 30. There is a $30 fee which I put on my own credit card and get reimbursed. Our checking account comes with a debit card but I’ve never activated it.
• 3.Collect ribbon orders and money and sort ribbons when they arrive. The order is submitted to Bill Lees at Creative Awards through Kim Whatley at CCAC to allow us to not pay state sales tax. When the ribbons arrive I sort them at Creative Awards (using paper bags) and leave them there for teams to pick up. Ribbons are “flow-through” money. We collect it from teams and write the county one check when the dust settles. It takes at least two weeks to produce the ribbons so deadline must be set appropriately.
• 4.Submit background check forms to CRPA. We pay for three per team. All coaches and coordinators must have one submitted yearly and teams must pay for more than three. I get the forms and hand carry them as I get them with the fee to the CRPA front desk. I have asked teams to make the excess fee checks to CRPA but usually get them made to us. This becomes “flow-through” money also. Fee last year was $15 per check. Kate Borden at CRPA will have current info.
• 5.Collect per-swimmer fees. Currently these are $9 per swimmer within the county and $8 per swimmer outside the county. Cartersville is currently our only out-of-county team. Teams that collect and pay their own fees are easy; teams that go through their HOA, business (YMCA) or government entity (CCAC) are tougher. Deadline needs to be enforced so insurance can be paid. Adds are acceptable (there is a deadline ) and additional insurance is paid.
• 6.Pay our insurance bill. Our policies (liability and BOD) are renewable June 1. Our agent is David Cherry of Manry and Heston Insurance located in Tucker. He was originally recommended to us as someone who dealt with sports insurance and has done a fine job. Phone 770-939-3231.
• 7.Pay State Coaches and Co-ordinator and arrange and pay for accommodations if required. We also pay for District relays through CCAC (Kim). This avoids having to deal with all the small checks, and refunds if an individual does not make a relay team.
• 8.Submit a treasurer’s report after the season. This is simple as the CSSA “books” are the checking account, although I’ve never been able to make it exact. We also have a budget, which, oddly enough, looks a lot like the previous year treasurer report! These are required documents to submit paperwork to become officially tax exempt, and eventually an official charity. These are complicated and I would recommend an expert.